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In board meetings, top-tier leaders meet to discuss and debate strategic issues facing their organisations. These discussions have a direct effect on the direction of the company from investor confidence to public opinion. It is crucial for board directors to optimize the effectiveness and efficiency in their meetings. This article offers tips on how to conduct board meetings in a manner that encourages productive and enjoyable discussions.

Begin by welcoming and introducing board members to one another, particularly when participants are new to the group. This will help to establish an open and collaborative boardroom as well as encourage participation. It will also assist in establishing good boardroom etiquette.

This is a way to show respect for the time of the other directors and deters tardiness. This is particularly important when meeting through virtual methods, where time management can be a challenge.

Don’t waste time on mundane or routine items such as committee reports and voting. Limit these tasks to 25 percent of your meeting time and use the remaining time discussing strategies and other important topics.

Clearly communicate the method of making decisions at the time of the meeting (consensus, voting, or other method). This will ensure that all board members are aware of the decision-making process and take part in meaningful discussions.

Get feedback from your board members regarding their satisfaction with the way you conduct board meetings. You can do this through informal discussions, or by using polling tools and surveys. For instance, you can inquire whether the structure of the meeting and agenda allow for lively discussion or ask them evaluate the different aspects of a meeting using the basis of a numerical scale.

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